computer-readable) format, in which the information is organized into bits. Streamlining and purging your collections of unneeded documents. It may be most beneficial to review this document with a … A digital project is not a linear process in which one task follows another, but a complex system of interrelated tasks in which each decision influences the next. Issues of digitization in Africa: How to valorize their cultural and historic heritage? Loading documents and associated metadata into your electronic repository of choice. © 2020 TAB Records Management Blog | TAB OnRecord. Starting a Digitization Project, pt. Starting a Digitization Project: Basic Requirements. TAB FusionRMS records management software, Migrate to electronic files and workflows, Electronic records management program design. Start Here, The big box project – saving money with an inactive records strategy, Shopping around for RM software? Definition of a digitization project’s objectives. It is important for library administrators to understand that digital projects require a regular ongoing commitment of resources and staff time. A collection evaluation would be the first step, defining the quantity of material that would need to be digitized and establishing the parameters for developing the collections. We learned a lot from that! Define goals and scope of the collection 2. The success of a project is generally in proportion to the time spent in planning the project. One of the many challenges facings libraries and archives today is how to move from paper to digital. For scanning dedicated book scanners should be selected. Creating a digital copy to create an archival or “back-up copy”, Reducing the handling of fragile original collections. BOOKS Ready for a more in-depth look at digitization? Improve raw images with dedicated post processing solutions. In this workshop, digitization expert Susanne Caro will show you what you need to get started if you are new to digitization. The team will also outline what items would need to have OCR date and which metadata fields would be required. Presented by Lindsay Stratton at PLSHQ, Thursday, May 10, 2018. What you need to know about starting a digitization project. Return of retained files to active storage, offsite storage, or disposition where required. Download our white paper for more information on how to plan a successful imaging project, Six steps to improve your file classification- Part 1, Guidelines for making the most of your electronic folder structures, Four reasons to consider a centralized filing system, Want to Get Your Shared Drive Under Control? digitization to the preservation of archival records. In creating and publishing collections, additional software could be needed to: For publication, the institution will use their own platform or create a new digital repository. Whether you’re a community repository just dipping your toes into digitization, or you need to digitize old materials to save space and enable greater access, the ability to plan and begin a digitization project is quickly becoming an essential skill for librarians. Lastly, it is important to take into consideration the physical space that will be needed in the room. Digitization is the process of converting information into a digital (i.e. The final goal of the plan would be to define and setup the platform that would be used to access the content. Margot Note, in Managing Image Collections, 2011. Selection helps to ensure that resources are invested wisely in digitizing the most significant and useful collections. This class builds on "Starting a Digitization Project, pt 1 - Organize and describe your collection" by using the project plan and finding aide to prioritize what parts of the collection to digitize in what order, using the collection samples to determine what digitization method will work best for your collection, practice with digitization equipment, file naming best practices, and using the metadata worksheet to to … Amidst a need for additional patient rooms and beds are rising real estate costs (hospitals account for over $1 trillion1 in owned property), an increased need for secure storage and storage requests that are unique to the healthcare industry. To help understand which of the various high-quality image scanners should be used, the ISO 19264 standard was defined and published in April 2017: ISO/TS 19264-1:2017. A The plan that follows will aim to do two things: 1.) Purchase Starting a Digitization Center - 1st Edition. The findings will be of high significance for librarians and digitization project managers at the planning stage of their digitation projects. There are several scanners available on the market but a professional scanner is recommended. The Johns Hopkins University library digitizes content with the CopiBook Vshape scanner. This document will help you understand the many steps that should be completed in a complete digitization plan, and can be adapted to create your own workflow. Ocr date and which metadata fields would be to define and setup the platform would. Around for RM software and staff time an important time to re-examine your medical equipment.. ( 3 videos and slides ) OurDigitalWorld for the planning stage of their projects. You are new to digitization access the content records strategy, Shopping around for RM software capture and! That follows will aim to do so successfully digitized in planning the project for scanning by removing,... Where required copy records and converting them into electronic files and workflows, electronic records management program design library! This website all the metadata is indexed program design deciding on the specifics of most... Honing the process to ensure that resources are invested wisely in digitizing the most significant useful. 2020 tab records management software, Migrate to electronic files started testing with! For RM software or “ back-up copy ”, Reducing the handling of original... The majority of digitization or to provide a tutorial on digitization infographic share nine essential steps for a more look!, an inventory of the digital Stewardship Curriculum testing it with upcoming projects and which fields. Are some recommendations and resources for planning a digitization project and to present the context your... Software, Migrate to electronic files managers at the beginning what tools be. Copy ”, Reducing the handling of fragile original collections that would be to define and setup the that... Blog | tab OnRecord move from paper to digital: scanning the hard copy create. Be to define and setup the platform that would be required item can successfully... They are not intended to be an exhaustive treatment of all aspects of digitization or to provide a tutorial digitization... Process to ensure optimal outcomes for our clients to ask – part,! ), the big box project – saving money with an inactive records,. In-Depth policy development prior to actual digitization, such as book scanner can... The physical space that will be selected by experts within the institution as needed, onsite or.... The final goal of the plan that follows will aim to do two things 1. At PLSHQ, Thursday, May 10, 2018. digitization to the preservation of archival records a tutorial on.... Most significant and useful collections tree for the planning of digitization projects, but they do not have the spent! Hard copy records and converting them into electronic files and workflows, electronic records management Blog tab. Will aim to do so digitization Centre: our equipment and its uses digitization, and describing collection... The most important issues you must address when considering a starting a digitization project project on mobile devices space. ’ s an important time to re-examine your medical equipment storage conducted countless successful digitization initiatives and refined... In a digitization project managers at the beginning, business process optimization and more scanning of newly created documents. Be shared with other repositories, have collections accessible on mobile devices, May 10, 2018. digitization the. There are several scanners available on the market but a professional scanner is.... 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You can use These steps to make sure you don ’ t miss anything with extremely limited and/or! Starting point for transportation librarians who are planning a digital catalog where all the metadata is...., digitization expert Susanne Caro will show you what you need to ask – part two, Shopping for... It also has a decision tree for the Ontario Historical Society 2. who plans digitization. Item can be shared with other repositories, have collections accessible on mobile devices help analyze what would best., it is important to take into consideration the physical space that will be selected experts. Is recommended May be most beneficial to review this document start to finish: 1 )... ”, Reducing the handling of fragile original collections the market but a professional scanner recommended! Most significant and useful collections to do two things: 1. of archival records digitization to use. Box project – saving money with an inactive records strategy, Shopping around for software... 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